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Herd Data Management

Protect Your Records. Protect your Investment.

Your herd data is the foundation of every decision you make — from breeding and marketing to health protocols and genetic investments. But managing records across multiple systems, spreadsheets, and paper files can lead to costly mistakes, lost information, and missed opportunities.

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We provide professional, confidential, and fully customized herd data management solutions designed for serious cattle operations.


Whether you're a growing seedstock producer, an embryo program managing complex flush data, or a purebred breeder protecting multi-generation pedigrees, our expert team keeps your data organized, compliant, and ready when you need it.

Complete Animal Records

  • New animal registrations & initial data entry

  • Full pedigree tracking with multi-generation accuracy

  • Permanent ID tracking (tattoos, tags, brands, EID)

  • Cross-referencing of multiple breed association IDs

  • Data correction & verification of existing records

  • Association rule compliance reviews

  • Tracking of birthweights, weaning, yearling, and performance data

  • Lifetime animal performance summaries

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Genetic Testing & DNA Management

  • DNA kit ordering, tracking, and submission management

  • Ensuring correct sample ID matching and breed association compliance

  • Genomic testing coordination for EPDs or breed indexes

  • Reporting DNA results to breed associations

  • Updating registrations automatically with DNA results

  • Custom client reports summarizing test outcomes

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Breed Association Compliance

  • Annual dues reminders and payment coordination

  • Monitoring rule changes and advising on implications for your herd

  • Deadline tracking for registrations, transfers, and DNA submissions

  • Multi-breed program coordination for cross-registered animals

  • Active communication with associations to resolve issues

  • Supporting breed association marketing or futurity eligibility submissions

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Breeding & Reproduction Tracking

  • AI breeding schedules & technician coordination

  • Semen inventory tracking by lot, sire, and storage location

  • IVF cycle data entry and recipient synchronization schedules

  • Embryo inventory management (fresh & frozen)

  • Embryo flush reporting with donor and recipient histories

  • Calving ease and reproductive performance analysis

  • Year-over-year breeding performance comparisons

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Ownership, Transfers & Sales

  • Preparing ownership transfer documents

  • Coordinating timely submissions to breed associations

  • Sale catalog lot data preparation (pedigree, EPDs, photos, remarks)

  • Private treaty sale recordkeeping

  • Buyer list creation and contact information tracking

  • Sale summaries with lot histories

  • Post-sale buyer transfer submissions

  • Coordination with online sale platforms or auction companies

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Secure Digital Recordkeeping

  • Cloud-based digital file setup (custom per operation)

  • Automatic backups and secure access protocols

  • Scanning and digital conversion of existing paper records

  • Centralized location for herd records, certificates, DNA results, health protocols

  • Customized reporting for herd summaries, sales, or audits

  • Immediate access for marketing, buyers, or compliance reviews

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YOUR REMOTE RANCH SECRETARY

Every missed detail in your records can cost you time, buyers, and profit. Our fully managed herd data service eliminates the paperwork and protects your program’s value. We handle registrations, DNA, and compliance with expert precision, ensuring your cattle are always sale-ready and backed by flawless records. You stay focused on raising top-quality cattle — we make sure the data supports every dollar they’re worth.

Seedstock Producers

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Accurate, comprehensive herd data is critical for demonstrating genetic value and building buyer confidence. This service ensures their records are professionally organized for sales and breed association compliance.

4H & FFA Members

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Organized, accurate records help youth exhibitors demonstrate responsibility and meet project requirements. Our service supports them with easy-to-use digital tools for tracking health, breeding, and show preparation.

Cow-Calf Operators

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Efficient recordkeeping streamlines management decisions and helps track herd health and performance across breeding cycles. Our service saves time and reduces errors, enabling better profitability and operational control.

New & Small-Scale Breeders

Starting with a professional record system sets a strong foundation for future growth and credibility. This service helps small breeders avoid common data pitfalls and build a streamlined, scalable herd database.

Multi-Breed Producers

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Managing multiple breeds increases complexity in data tracking and breed association requirements. This service centralizes all records into one secure system, simplifying reporting and breed-specific compliance.

Multi-Generation Ranches

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Preserving legacy records and integrating historic data safeguards the ranch’s valuable genetics and history. Our service provides secure digital archiving and ongoing updates to protect family heritage across generations.

No matter your operation’s size or complexity, our expert team is here to take the paperwork off your plate — saving you time and helping you maximize the value of your cattle.

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